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Privacy and Cookies

This page explains our privacy policy and how we will use and protect any information about you that you give us when you visit this website.

This privacy statement only covers the East Midlands Senate website. It does not cover all sites that can be linked to from this site, so you should always be aware when you are moving to another site and read the privacy statement on that site.

What information do we collect?

From time to time, you will be asked to submit personal information about yourself (e.g. name and email address) in order to receive or use services on our website. Such services include bulletins, information about events, PDF downloads and email updates. We also collect information when you voluntarily complete surveys and contact us forms or provide feedback.

How will we use the information we collect?

We collect information about you to help us deal with your requests and, if you agree, to email you with news, events and other updates we believe would be of interest to you based on the information we hold. By giving us your details you enable East Midlands Senate and our associated projects and programmes to provide you with the services you select. When you subscribe to a newsletter or complete a form you will have the chance to accept / “opt in” to what communications you would like. You can “opt out” or unsubscribe at any time by contacting us or updating your profile via newsletter or events invites.

Any information you provide to East Midlands Senate will only be used by us and our associated projects and programmes. Your details will not be disclosed unless we are obliged or permitted to by law to do so.

You can sign up to receive regular email news updates.

If you post or send offensive, inappropriate or objectionable content anywhere on www.emsenate.nhs.uk or otherwise engage in any disruptive behaviour on www.emsenate.nhs.uk, we may use whatever information is available to us, about you, to stop such behaviour. We will hold your personal information on our systems for as long as you use the service you have requested, and remove it in the event that the purpose has been met or when you no longer wish to continue your subscription.

Accessing the information we hold about you

You can request a copy of the details we hold about you at any time. Please email us at [INSERT EMAIL ADDRESS HERE] to obtain these or to update us on any changes you’d like to make.

The Data Protection Act

Under the Data Protection Act, we have a legal duty to protect any information we collect from you. We use leading technologies and encryption software to safeguard your data and keep strict security standards to prevent any unauthorised access to it.

We do not pass on your details to any third party or other government departments.

Changes to our policy

If our privacy policy changes in any way, we will place an updated version on this page. Regularly reviewing the page ensures you are always aware of what information we collect, how we use it and under what circumstances, if any, we will share it with other parties.

Security

This site has security measures in place to protect the loss and alteration of information under our control.

Use of cookies

When we provide services, we want to make them easy, useful and reliable. Where services are delivered on the internet, this sometimes involves placing small amounts of information on your device, for example, computer or mobile phone. These include small files known as cookies. They cannot be used to identify you personally.

These pieces of information are used to improve services for you through, for example:
Enabling a service to recognise your device so you don't have to give the same information several times during one task

Recognising that you may already have given a username and password so you don't need to do it for every web page requested

Measuring how many people are using services, so they can be made easier to use and there's enough capacity to ensure they are fast. You can manage these small files yourself through your browser setting

How to control and delete cookies

We will not use cookies to collect personally identifiable information about you.

However, if you wish to restrict or block the cookies which are set by our websites, or indeed any other website, you can do this through your browser settings. The 'Help' function within your browser should tell you how.

Alternatively, you may wish to visit www.aboutcookies.org which contains comprehensive information on how to do this on a wide variety of browsers. You will also find details on how to delete cookies from your machine as well as more general information about cookies.

Please be aware that restricting cookies may impact on the functionality of our website.

If you wish to view your cookie code, just click on a cookie to open it. You'll see a short string of text and numbers. The numbers are your identification card, which can only be seen by the server that gave you the cookie.

For information on how to do this on the browser of your mobile phone you will need to refer to your handset manual.

To opt-out of third-parties collecting any data regarding your interaction on our website, please refer to their websites for further information.

Contact us

If you have any questions about these terms and conditions or the practices of this website, please contact us